Order management
Field orders, phone orders, van sales and dealer orders follow one record from booking to payment.
Distribution, under control
One system for every order, route and delivery.
Nextzen Distribution Management Software links field orders, depot stock, purchasing, route planning, delivery, collections and reporting on a single record, so your team stops chasing paper and starts seeing the whole supply chain.
- Live stock by depot
- Order-to-cash tracking
- Source code included
Distribution overview
Sample data
Sales revenue
$48.6k
↑ 12.8%
Open orders
1,284
↑ 8.4%
SKUs in stock
3,620
Tracked live
Retailer dues
$9.2k
Needs attention
Sales performance
Last 7 months
MayJunJulAugSepOctNov
Fulfilment status
Orders booked88%
Picked and packed76%
Dispatched64%
Delivered52%
Live activity
Depots and users
Controlled access
Head office, depots, field sales teams, drivers and dealers work in the same system. Each person sees and does only what their role allows, and dealers book within their own credit limit.
Nextzen Distribution Management
One record, every depot and route
Multi Depot
Central warehouse, regional depots and van stock, each with its own inventory and reports.
CentralRegionalVan stock
Multi Territory
Sales territories and routes assigned to reps, with targets and coverage for each area.
TerritoriesBeatsTargets
Multi Product
Large catalogues with batches, expiry, units and scheme pricing applied by product.
BatchesUnitsSchemes
Multi Supplier
Principals and suppliers with contracts, purchase costs and claims tracked separately.
ContractsClaimsDues
And more
Multi UserMulti ChannelMulti CurrencyDealer portals
Choose a role
Scope:
An example set-up. Shape roles around how your own business is organised.
Scope
Everything your distribution runs on, in one place
From the first retailer order to the final collection, each module reads and writes the same record. No exports, no duplicate entry, no guessing which sheet is current.
Purchasing
Principal and supplier orders, goods receipt, claims and supplier dues.
Warehouse and inventory
Stock by depot, batch and expiry, with reorder levels and movements tied to every order.
Delivery and routes
Route planning, vehicle and driver assignment, proof of delivery and returns.
Credit and collections
Retailer credit limits, cash and cheque collections and outstanding dues, checked before an order is accepted.
Field sales force
Sales reps, territories, targets and visit records in the same workspace.
Reporting
Sales, margin, stock, route and collection reports, with export and a JSON API.
Access and audit
Role-based login for every team, plus a log of who confirmed, changed or re-priced what, and when.
Accounting
Receivables, payables and ledgers fed directly by orders, deliveries and collections.
What happens when distribution runs on disconnected tools
Re-keying
Orders taken on paper or in chat, then typed again into an invoice template and a stock sheet.
Stock blind spots
Depot stock, van stock and goods in transit sit in different sheets, so shortages only show up at loading time.
Leaking collections
Dues, cheques and part payments are tracked from memory, so overdue retailers go unnoticed until month end.
FAQ
Questions about Nextzen Distribution Management
Short answers on scope, routes, users and cost.
Talk to salesIt is the operational system behind a distributor. It connects retailer orders, depot stock, purchasing, route planning, delivery, collections, returns, field teams and reports, so the whole order-to-cash process is handled in one place instead of across spreadsheets, chat groups and accounting software.
An accounting package records what has already happened. A distribution system runs the day: field orders, stock reservation, load planning, proof of delivery, returns, retailer credit and collections, and it feeds the ledgers as it goes.
Yes. Store contracts and purchase costs per principal or supplier, apply price lists and schemes by product or retailer group, and track margins on every order, route and sales rep, so the margin on each sale is visible.
Yes. Field reps book orders in their own territories, van sales record stock and cash on the route, and dealers or sub-distributors get logins with their own credit limits and pricing through a branded portal that books into the same system.
Yes. The central warehouse, regional depots, van stock and dealer networks share the same records, with role-based access deciding what each person can see and do.
Nextzen Distribution Management is a one-time licence in three plans: Startup, Business and Enterprise. It is self-hosted with source code included, and managed hosting is available as an add-on. Integration fees, hosting and custom work depend on your set-up.
Pricing and schemes
Set the rule once. Watch the margin move.
Purchase costs, price lists, trade schemes and dealer commissions stay visible in one workflow. Try a sample pricing rule below.
Sales order DMS-2048BDT
ItemNetSell
Sample figures in BDT, for illustration only.
Purchase cost
Order total
Dealer commission (3%)
Distributor margin
- Principal contracts and costs
Store costs per supplier and apply price lists and schemes by supplier, product or retailer group instead of editing prices by hand.
- Commission and incentives on every sale
Margin is tracked on the transaction, so rep incentives and dealer payouts match what was actually sold.
- Order to delivery on one record
The accepted order becomes the pick list, the delivery challan and the invoice. No retyping.
Reporting
Sales and margin, coded as each transaction is recorded
Every transaction carries a depot, a route and a sales rep, so reports are ready the moment an order is processed. Nobody rebuilds them from exports at month end.
Sales by route · Q3
CollectedOutstanding
- Route North48,200
- Route Central31,500
- Route East22,800
- Route South18,400
- Van sales7,600
- Dealer network5,900
Total134,400
BDT
Sample data. Your reports use your own routes and currency.
Collection share
The lighter part of each bar is billed value not yet collected. A large share points to a route with credit problems.
Drill down
Open a route to see its retailers, reps and deliveries, with the reason recorded for each return or shortage.
Export to finance
Download transactions for any period, or pull them through the JSON API into your accounting system.
Comparison
Distribution software vs generic ERP vs spreadsheets
A generic ERP or CRM is good at contacts, ledgers and pipelines. It was not built around routes, van stock and retailer collections. A fair look at where each option stands.
| Workflow | Nextzen Distribution Management | Generic ERP or CRM | Spreadsheets and email |
|---|---|---|---|
| Order to invoice to delivery | Built in | Custom work | Manual |
| Route planning and van stock | Built in | Custom work | Manual |
| Batch, expiry and depot stock | Built in | Through add-ons | Manual |
| API and integrations | Available | Rarely | Not available |
| Retailer credit limits and collections | Built in | Custom work | Manual |
| Field sales and dealer portals | Built in | Rarely | Not available |
| Source code included | Included | Rarely | Not available |
Generic ERPs vary widely and some industry-focused ones cover more. What matters is where the transaction record lives.
Cost of ownership
Subscription or licence: how the cost curves cross
No invented figures. Every vendor prices differently, so this shows the typical shape after you compare your own costs.
Illustrative shape only. Not real figures.
Software
Subscription, paid for as long as you use it
Licence paid once
Growth
Often tiered by users or volume
Flat: more transactions do not cost more
Hosting
Included
Run it yourself, or add managed hosting
Customisation
Vendor roadmap, if they take the work
Your developers, on the full source code
Leaving
An export, if the contract grants one
Code and data are already yours
Running it
What managing your distribution system involves
A well-run distribution system needs regular maintenance and a clear owner. Take it in-house or choose managed support.
01
Updates and patches
Apply application and server updates on a schedule, not when something breaks.
02
Backups
Automatic database and file backups, tested by restoring them.
03
Certificates
SSL certificates renewed before they expire, on every domain you use.
04
Monitoring
Someone is alerted when the server, a sync queue or a mobile app connection stops responding.
05
A named owner
An employee, a contractor or a managed host. Leaving it for later is how servers end up unpatched.
06
Code you can audit
Review the code before trusting it with orders, collections and retailer data.
The decision
Is Nextzen Distribution Management right for you?
Choose self-hosted
Your price lists, routes and user tiers make you money, you plan to run the platform for three years or more, and someone will operate the server.
Choose SaaS
How you distribute is conventional, your horizon is under two years, or nobody on your side will operate a server. Rent a platform and you will be happier.
Still undecided
Compare named platforms side by side, then try the Nextzen Distribution Management demo with your own products and users.